Business Continuity & Succession Policy

INTRODUCTION

Koinz has formulated this Policy aimed at ensuring, in the case of an interruption to Koinz’s systems and procedures, that:

any losses are limited;
the preservation of essential data and functions;
the maintenance of its regulated activities;
or where that is not possible the timely recovery of such data and functions and the timely resumption of the activities.

This Policy shall formulate a Business continuity plan and Succession Plan to provide a solid framework which will in turn provide stability and security in times of crises.

This Policy must be read in conjunction with Koinz’s Disaster Recovery Plan.

DEFINITIONS

“Business continuity” is defined as the capability of the organization to continue delivery of products and services at acceptable predefined levels following a disruptive event.

“Succession Planning” is defined as the process for identifying and developing internal people to fill key business leadership positions in the organisation should one or more office bearer become, unable to act as such, a suitably trained substitute can take the place of the one no longer able to do so. Succession Planning also refers to seamless transfer of clients, ownership and control arrangements should an organisation cease to exist or a change in management control of the organisation occurs.

3. OBJECTIVES

Koinz has adopted this Business Continuity Plan (“BCP”) pursuant to the requirements of prevailing legislation and in the interests of its clients.
The purpose of this BCP is to define the strategies and plans that will be used by the Company during a Significant Business Disruption (“SBD”). An SBD includes any event or situation that significantly impacts the Company’s ability to provide services to its clients. This disruption can be as a result of internal or external factors within the organisation.

When a disruptive event occurs, it is not the time for contemplating what to do, it is in fact time for action! This document attempts to summarise the impact and probability of various possible disruptions to the business activities of Koinz and design the necessary procedure and controls for continuity in each instance.

For Koinz business continuity is about:

building and improving resilience within Koinz;
about identifying Koinz’s key products and services and the most urgent activities that underpin them; and
formulation of plans and strategies that will enable Koinz to continue its business operations and enable it to recover quickly and effectively from any type of disruption whatever its impact or cause.

4. ACCESSIBILITY OF THE BUSINESS CONTINUITY PLAN.

Koinzs Business Continuity Plan is available under the Britrix Premise Folder under Koinz Policies and procedures which is accessible to every employee of Koinz or alternatively this Policy can be accessed via our external Compliance (Outsourced Compliance Services).

5. OFFICE LOCATION

Koinz Offices are located at unit 1 Via Latina Crescent, Pierre Van Raynveld. Our main telephone number is +27128803790. Alternatively we can be contacted via mail on PO Box 61803, Pierre Van Ryneveld, Centurion, Gauteng, 0045

6. BUSINESS CONTINUITY

This Policy is to make provision for at least the following disruptions:

Temporary absence of the KI/CEO
The event of the death/incapacity of a KI/CEO
The event of termination of the business;
Operational risks
Technological Risk
Financial Risk

7. Koinz has one KI;

Mark Howard Weetman who also occupies the role of the Chief Executive Officer (“CEO”) and is responsible for all aspects of Koinz’s operational and investment management process,

In the event of the CEO and or KI temporary absence (i.e. the expected absent period is to exceed 2 working days) due to illness, accident or vacation the following person will be responsible to ensure the orderly implementation and execution of the day to day running of the organisation :

Responsible Person: Louise Fourie, Chief Operating Officer

Contact Number: +27 731510908

Email: louise@koinz.co.za

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